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What Does a Wedding Planner Do


Even though it seems like a simple question, the answer to “What Does A Wedding Planner Do?

The response varies with any client that a wedding planner wants to deal with.

This unpredictability is one of the key reasons why the field of wedding planning is so enticing to many.

If you are the kind of person who loves a working atmosphere that is diverse and unpredictable (but exciting!), becoming a wedding planner might be the perfect profession for you.

Let’s get straight down to it! The following is our overview of the key roles and competences for wedding planners, from Engagement to Honeymoon!

And all of this starts with a simple conversation…

Initial Consultation

The initial meeting between the wedding planner and the client helps to lay the groundwork as to what the planner wants the client to do and what the client plans to do.

The client could be the bride, the groom, the bride’s mother or father, the groom’s mother or father, or some combination of those individuals. It’s up to you, the wedding planner, to find out who your real customer (or customers) would be, and therefore whose opinion it’s most important to take above all else. Of example that will be the bride in most situations.

When a wedding planner meets a client first, the discussion will consist of simply describing the available packages and discussing briefly what kind of wedding the client wants. A wedding planner is usually hired for either full service or day-of-coordination, so it is important that the planner demonstrates to the customer in detail what is included in each of their packages.

the wedding planner


The budget will affect any wedding decision, in some way or another. The wedding planner will start a thorough conversation with the client about their wedding budget very early on in the planning stages.

Many customers will handle the budget themselves and some customers may want your support or need it. Until selecting any locations or making rendezvous with any vendors, you must be sure that everyone agrees on the overall wedding budget. You can waste a lot of your time and end up with a really angry and disappointed customer by looking at locations or salespeople that are not within their expectations

Nonetheless, don’t presume the budget is set in stone, either. When bride and groom are growing and shifting, so will their wedding plans. Finally, they will discover that the wedding is too costly and their budget reduced, or more generally, they will discover that their dream wedding will cost more than they had expected and that will increase the budget.


When the budget has been decided, it is time for testing venues to begin. Comparing locations can be one of the most difficult tasks a wedding planner has to do, but it’s also where their clients will be given the most interest.

Every venue you are considering may include different rental items, different food and beverage prices, and may be charged at different rates for tax, tip and service charges.

Before you tear your hair out trying to compare venues, give each venue a call and ask if on your targeted wedding day, they have open.

When a location for a particular date (or dates) is not available then your role as a wedding planner has just gotten much simpler.

It might annoy the bride and groom, but your job as a planner is to provide the couples with the best possible choices and to be able to rule out a venue actually speeds up the process of finding the venue the couple will finally decide on.

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